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ORGANIZATION STRUCTURE AND FUNCTIONS :
AN INTRODUCTION:
Bus services were first introduced in Himachal Pradesh by a private company named Lord Clire on Mandi-Pathankot route in the year 1960. Subsequently the King of Mandi State formed Mandi State Transport and introduced bus service on the Mandi-Baijnath route in 1945 and 1946 some transport services were started by the Feudal Governments in different districts of Himachal Pradesh. Subsequently, several private operators started operating bus services in different parts of Himachal Pradesh; however, the growth in the number of buses in the private sector was very much restricted upto 1950. The process of nationalization started long after the framing of the Road Transport Corporation Act, 1950. The Himachal Road Transport Corporation was established by the Govt. of H.P. on 24th Sept., 1974 under Section 3 of the Road Transport Corporation Act, 1950 ¼Act LXIV of 1950½, by renaming the then existing Mandi Kullu Road Transport Corporation constituted as per Punjab Govt. in 1958. This was done with a view to taking over the management of the then existing Himachal Govt. Transport in the public sector in the Pradesh and for ensuring an efficient and economical system of Road Transport Services. The management of the erstwhile H.G.T. was taken over by the Himachal Road Transport Corporation w.e.f. 2.10.1974. Ever since its inception, Himachal Road Transport Corporation has played a dominant role in the social and economic development of the State. Himachal Road Transport Corporation has developed a bus route network in the remote and inaccessible areas like Lahaul-Spiti, Chamba, Kullu, Kinnaur, Sirmour and Keylong. Besides providing passenger transport services in the State, Himachal Road Transport Corporation had been operating goods transport services for providing food and essential commodities to the remote corner of the State even where private truck owners hesitated to go. Himachal Road Transport Corporation has undoubtedly played a major role in the economic development of the State. In comparison to other States, due to hilly terrain, Himachal Pradesh is snot served by a rail network, except for the narrow-gauge trains operated between Kalka-Shimla and Pathankot-Joginder Nagar. Road infrastructure in the State is increasing which has increased the demand for transport. Thus, passenger transport in the State is totally dependent on road transport, and within the given resources HRTC is successfully playing its role. Almost in every area of Himachal , Himachal Road Transport Corporation is operating its services despite tough terrain, and climatic conditions. Not only this, the Corporation is also operating inter-state routes and providing direct services to Haryana, Punjab, Uttar Pradesh, Uttranchal, Jammu & Kashmir and Rajasthan.
ORGANIZATION STRUCTURE :-
Himachal Road Transport Corporation is head by a Board of Directors with Transport Minister as the Chairman. Managing Director is the Chief Executive of the Corporation.
Himachal Road Transport Corporation has a three tier structure. The Corporate Office at Shimla controls 4 Divisional Offices located at Shimla, Mandi, Hamirpur and Dharamshala. These 4 Divisions controls 23 Regional Offices ¼Depots½ under them.
At the Corporate Office, the Managing Director is assisted by Chief General Manager, Financial Advisor & Chief Accounts Officer, and General Manager ¼Admn.½. The corporate office has different Sections as :- SECTIONS OFFICER INCHARGE 1. Administration ¼HRD½ G.M.¼Admn.½/R.M.¼Admn.½ 2. Accounts ¼Banking, Budget, F.A. & C.A.O./ D.C.¼F&A½ Pension, Fund & Audit½ 3. Traffic R.M. ¼Traffic½ 4. Legal & Labour D.D.M. ¼L & L½ 5. Works/Building D.M.¼Tech.½/ D.D.M¼Tech.½ 6. Central Purchase Agency¼Store½ D.D.M. ¼Tech.½/ R.M. ¼Store½ 7. Establishment & Accounts ¼HQ½ R.M. ¼Hqr.½ 8. Computer/Inspection/. D.M.¼IT½/Computer Programmer. Statistic
Four Divisional Office at Shimla, Hamirpur, Mandi and Dharamshala are headed by Divisional Manager respectively. Divisional Offices is an important channel between the Corporate Office and the Regional Offices. Divisional Managers are assisted by the Manager ¼Tech.½, Regional Manager ¼Traffic½, Regional Manager ¼Enquiry½ and Asstt. Controller ¼F & A½.
The Regional unit ¼depot½ in any transport undertaking is the key operating unit. In Himachal Road Transport Corporation, 23 Regions are functioning under 4 Divisions, Each region is headed by a Regional Manager. These Regional Managers are assisted by Works Manager, Traffic Manager, Superintendent, Inspectorate Staff, Sr. Store Keeper, Store Keepers for the smooth functioning in terms of operational, technical, administrative and inventory management activities.
Apart from above Divisional Offices/Regional Offices, HRTC has its four Divisional Workshops located at Taradevi, Parwanoo, Mandi & Jassur. These four Divisional Workshops undertake the major repair work of buses of Units falling under the respective division. Besides major repair work, except D.W. Taradevi, all Divisional Workshops are undertaking the work of fabrication/ re-fabrication of HRTC Ordinary and Semi Deluxe buses. These workshops are headed by a Technical Officer viz. Manager ¼Tech.½ or D.D.M.¼Tech.½ or D.M. ¼Tech.½.
UNITWISE FLEET POSITION AND STAFF POSITION AS ON 31.10.2005.
SHIMLA DIVISION Buses held Staff 1. Recong Peo 54 237 2. Rampur 83 337 3. Rohroo 70 334 4. Local Unit, Dhalli 87 454 5. Taradevi 86 370 6. Solan 66 306 7. Nahan 70 330 8. Rural Unit, Dhalli 84 365
MANDI DIVISION
1. Keylang 42 216 2. Kullu 93 397 3. Mandi 80 354 4. Sarkaghat 66 300 5. Sundernagar 58 295
HAMIRPUR DIVISION.
1. Hamirpur 90 425 2. Una 81 386 3. Dehra 59 287 4. Bilaspur 75 361 5. Nalagarh 67 283
DHARAMSHALA DIVISION.
1. Palampur 62 289 2. Dharamshala 75 400 3. Chamba 80 355 4. Pathankot 86 390 5. Baijnath 69 338 6. Jassur 01 __________ Total 1684 __________
DIVISIONAL WORKSHOPS STAFF 1. Taradevi 98 2. Mandi 125 3. Jassur 119 4. Parwanoo 185
POWER AND DUTIES OF OFFICERS AND EMPLOYEES
MANAGING DIRECTOR.
The Managing Director is the over all Controlling Officer of the Himachal Road Transport Corporation. The Managing Director takes all important decisions, which do not require approval of the Board of Directors or the State Government. Managing Director exercises overall executive, administrative and financial powers of the HRTC. He also exercises the powers of Appointing and Disciplinary Authority in respect of all Class-I and Class-II Officers. He is the Appellate Authority in respect of Class-III categories of employees. He is also one of the official Director of the Board of Directors. He is also the Chairperson of Store Purchase Committee, Vehicle Purchase Committee, Benevolent Fund Committee, Conciliation Committee, HRTC Pension Trust, HRTC GPF/CPF Trust and I.C.G. All operations related powers are also vested in the Managing Director. He also approves the panel of advocates required for court cases and other legal matters pertaining to HRTC. Final approval for settlement of claims in MACT, Labour Court, High Court and Supreme Court is also given by him and also decides about the filing of appeals, if required. Proceedings of the Condemnation Board are also approved by him. The power of transferring and posting of HRTC employees is also vested in him.
CHIEF GENERAL MANGER
1. Secretary, Board of Director of HRTC. 2. Supervision of entire work of HP Bus Stands Management & Development Authority. 3. Corporate Planning- economics review. 4. All legal (except service) matters including MACT and Consumer Forum cases. 5. Tribal Advisory Committee matters. 6. Assurances etc. 7. Review Meetings and follow up action. 8. Matters relating to 20 point Programme and Committee of Secretaries meeting etc. 9. Annual Action plan. 10. Management information System-Statistics. 11. Meeting of ASRTU and its various committees. 12. State level Grievances Committee Meeting. 13. Any other duty as may be assigned to him from time to time.
GENERAL MANAGER (ADMINISTRATION)
1. All establishment matters pertaining to class-III and class-IV ( including administration, Workshop, Drivers, Conductors, Inspectors, Booking Clerks etc.) 2. Computerization of staff. 3. Assurances relating Administrative matters. 4. Directions for screening/eyesight of Drivers.. 5. ACRs/Recruitment & Promotion Regulation etc. 6. Setting up new depots/traffic depots/Sub-depots. 7. Managing Director may assign any other duty as may be required from time to time.
FINANCIAL ADVISOR AND CHIEF ACCOUNTS OFFICER.
1. To perform such duties and exercise such powers as are or may be enjoined in terms of RTC Act, 1950. 2. To assist the Managing Director in financial matters etc. from time to time. 3. He is the Supervisory/ Controlling Officer for the upkeep and maintenance of Accounts and also to get the matters relating to cash audited and follow up action taken. 4. Passenger tax /Income tax. 5. To process and finalize the pension cases of the deceased employee and retiree on attaining the age of Superannuation. 6. Maintenance of GPF/CPF and Advances subject to the budgetary limit. 7. Audit Paras/ COPU/ PAC matters through DC(F&A), Head Office. 8. To process the Annual Accounts of HRTC within the time schedule. 9. Managing Director may assign any other duty as may be required from time to time.
DIVISIONAL MANAGER(ADMN)
1. Review of cadre strength of HRTC as a whole, creation of posts and creation of Units: 2. Recruitment & Promotion Regulations. 3. Appeals, representations, appointments, transfers and postings and leave cases etc. of all Class-I to IV posts. 4. Vigilance/Court cases/Confirmation/Screening cases; 5. Computerization of employees data; 6. Completion of ACRs; 7. Revision of pay scales and to process cases with Service Committee and Board of Directors. 8. Training matters of staff with various Institutions; 9. Any other duty as may be assigned to him from time to time by the higher authorities;
DIVISIONAL MANAGER (IT)/DY.DIVISIONAL MANAGER (IT):
1. Head Office and depot level computerization; 2. Member Secretary of I.C.G. Meeting; 3. All matters relating to statistics; 4. Conference, meetings and workshops and follow up action thereof; 5. Monthly physical and financial review of all Depots and follow up action; 6. Monthly route-wise analysis; 7. Monthly vehicle-wise analysis; 8. Daily performance monitoring of all Depots; 9. Supply of Data to State/Central Govt. CIRT and ASRTU; 10. Productivity Awards; 11. Fixing of Targets; 12. Annual Administrative Reports; 13. Fare and freight; 14. Any other duty as may be assigned by the superior authority from time to time;
DIVISIONAL MANAGERS:
As a Head of the Division:-
1. To exercise such administrative and financial powers in respect of the Division under his charge, as are vested in him from time to time. 2. To inspect, supervise and control the working of all Offices and Units etc. within his jurisdiction including Divisional Office, workshop, stores, Enquiry Offices etc. etc. 3. To ensure that all the essential services are run according to time schedules and in an effective manner. 4. To co-ordinate in an effective and planned manner the provision, stock, issue, consumption and disposal of tickets/stores/material with due regards to the economy and efficiency and to check quality and quantity of work done at each level and make suggestions for improvements and to ensure periodic physical verification of stock, stores and money value books conducted Unit-wise and submit reports. 5. To ensure submission of required date and information on each level; 6. To analyze operational/repairs cost vis-à-vis jack-pot survey (income from routes from one hand and expenditure on repairs on the others) and submit periodic critical reviews to the Head Office, Unit-wise and devise wage and means to augment income and cut down expenditure; 7. To review suspension/disciplinary./vigilance cases so as watch that each case is being disposed of expeditiously as per time schedule or to fix responsibility for delay, if any, occurring and implementation of Laws/Rules. 8. To promptly investigate cases of theft/pilferages, shortages, mis-appropriations, embezzlements and frauds/defalcations, whichever come to notice and take effective/remedial measures to guard against recurrences vis-à-vis apportion stage-wise/individual-wise responsibility for stern action. 9. To hold speedy Enquiries into causes of accidents and apportion responsibility whichever called for. 10. To ensure proper adherence of preventive maintenance Schedules in the Units/ Sub Units; 11. To ensure reclamation of old parts to effect economy to the maximum extent; 12. To watch the proper processing of Labour Demands and their Welfare (subject to the resources) of the Organisation. 13. To adhere to all directions and decisions of the Corporate Office from time to time and ensure implementations of the same at all levels; 14. Such other duties as may be assigned by the superior authorities from time to time.
DIVISIONAL MANAGER (TECH)/ DY.DIVISIONAL MANAGER/ MANAGER (TECH).
While posted in a Division:
To assist the Divisional Managers with regards to the matters namely:-
1. Planned supervision and inspection of stores/workshops in the Units and drawing out of report thereof; 2. Assessment of quality and quantity of work done by such worker in Stores/Workshops and suggestions for improvement and to take measures to cut down expenditure and increase efficiency; 3. Watching repair, maintenance and servicing of vehicles as per schedule economically; 4. Critical review of life of vehicles, bodies, major components, spares and POL, Tyres and take measures to increase their performance and to cut down expenditure and review of maintenance Log Books; 5. Inspection of documents of vehicles/crews and spare component of vehicles and test check of tools, plants and machinery; 6. Follow up action on condemnation of vehicles and stores in a Unit/Sub Unit; 7. Any other duty as may be assigned by the superior authority from time to time.
While posted in Divisional Workshops:
1. Head of Office and Drawing and Disbursing Officer in respect of Divisional Workshops and to exercise such administrative and financial powers as are delegated to him subject to budgetary/drawing allocations; 2. Responsible for printing ,receipt, stock, issue and accountal of denominational systems of tickets and money value documents/forms/books, submission of Master Account Statement to Head Office; 3. Assess and analyze the output of skilled, semi-skilled and un-skilled workers with special reference to quality and quantity of work done by each on one hand and wages paid on the others; 4. Responsible for quick disposal of office work and for submission of replies, data and statement(including financial/statistical, statements)to the quarter concerned in time. Monthly review of the various registers maintained in the workshop to ensure up-to-date and correct posting and initial 10% of the entries therein; 5. Physical verification of property, stores, stocks, material, machinery, tools, plants, cash money value books, periodically and proper accountal of charges or the services rendered. Bills for such service should be prepared and sent to the parties concerned within 15 days and receipt of charges ensured within a month; 6. Adherence of provisions of all Acts/Rules as are applicable from time to time; 7. Labour demands, meeting, welfare vis-à-vis meeting of Works Committee and follow up action thereon; 8. Condemnation of old unserviceable vehicles, stores, material records and their disposal as per procedures; 9. Resident and Fire Fighting Officer of the Divisional Workshop; 10. To ensure watch and ward and cleanliness arrangements; 11. Material Management with special reference to control on issue; 12. Any other duty as may be assigned by the superior authority from time to time;
DY. DIVISIONALMANAGER(ADMN)/REGIONAL MANAGER (ADMN)
1. Vigilance/Court/Appeal/Representation/Confirmation/Screening/Appointment/Transfer and posting cases of all Workshop staff, Drivers, Store Staff (Class-IV) and other Class-IV staff; 2. Release of Sr. Scale/Selection Grade etc.(if any) to the above category of employees; 3. Appointment/engagement of apprentices; 4. Finalization of seniority lists of the above categories; 5. Computerization of employees’ data of the above categories; 6. Completion of ACRs of the above categories; 7. To ensure implementation of orders/instructions issued from Corporate Office; 8. To work as Co-ordinating officer for Assembly business; 9. Any other duty as may be assigned by Senior Officers from time to time;
He will route the above matters through Divisional Manager / General Manager ¼Admn.)
DY.CONTROLLER (F&A)
1. Generally to assist the Chief Accounts Officer in the discharge of his duties and responsibilities; 2. Finalization of Accounts of erstwhile HGT/MKRTC. 3. &nbs | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||